DRAFT
MINUTES OF MEETING
NORTH HERO SELECTBOARD
DECEMBER 19, 2005
ATTENDEES:
Larry Dupont Bob Greenough Marie Kilbride
Jeff Potvin Doug Robertson Ruth Miller
GUESTS:
Brian Costello Courtney Fisher James Giroux
Tracy Giroux Paula Knight John Lambert
Jack Miller Eileen Mitchell Ethan Pearson
Call Meeting to Order:
Co-Chair, Bob Greenough, called the meeting to order at 7:30 PM.
Guests:
Brian Costello from Local Motion was recognized and presented a preliminary draft and an updated timeline pertaining to the creation of a proposed recreation trail through the Champlain Islands. He reminded that North Hero voters approved $5,000 to be spent on this project and advised not much has been spent to date. He did review in detail a map exhibiting existing conditions in North Hero along the proposed route included in the Champlain Islands Trail Study.
Bob Greenough reminded that this is the first time this has been presented to the Selectboard and time is needed to review the project. After a lengthy discussion, it was decided that Larry Dupont should provide a written response confirming the Board’s position regarding the development of the recreation trail.
John Lambert, Chair, North Hero Planning Commission indicated the Planning Commission received a letter of interest from Robert Miller to serve on the North Hero Planning Commission and a letter from Peter Johnson to serve as alternate on the Regional Planning Commission and asked the Selectboard to formally appoint both individuals. Doug Robertson made a motion to appointment Robert Miller to the North Hero Planning Commission and Larry Dupont seconded the motion, which was unanimously approved on a voice vote (5-0). Doug Robertson made a motion to appoint Peter Johnson as the alternate to the Regional Planning Commission, Jeff Potvin placed a second and on a voice vote the appointment was unanimously approved (5-0).
Bob Greenough advised that the Town Office/Community Hall issue would be addressed at this point in the meeting, allowing those in attendance who are interested in the issue to leave after this is presented. Doug Robertson advised he spoke with Krebs & Lansing and had them do a site plan which illustrates the new building on the lot behind the existing Town Hall and forward this plan to Ernie Christianson for comments. Doug
MINUTES OF SELECTBOARD MEETING
DECEMBER 19, 2005
PAGE 2
asked that the Board approve signing the amendment to the previous agreement as submitted by Krebs & Lansing. Larry Dupont made a motion to accept the amendment to the contract with Krebs & Lansing dated December 15, 2005 in regards to the North Hero Town Office. Doug Robertson placed a second and the motion was unanimously approved on a voice vote (5-0). Doug Robertson signed the amendment on behalf of the North Hero Selectboard. Bob Greenough questioned what the next step is in the process and Doug Robertson advised that the exploratory site plan would be presented to the Planning Commission to see if they will allow two buildings on the lot.
Marie Kilbride advised she had been in touch with the Vermont Preservation Trust and a representative will attend a Selectboard meeting in January to answer any questions regarding preservation. Availability of preservation grants either to the Town or to the Historical Society were briefly discussed.
Minutes of December 5, 2005:
Doug Robertson made a motion to approve the minutes of December 5, 2005 and Jeff Potvin placed a second. There being no discussion, the minutes were unanimously approved on a voice vote (5-0) as written.
Bills/Budget:
The warrant and attached bills were circulated for approval. Doug Robertson advised he will begin the budget process once six months of actual has occurred.
Bob Greenough advised that in a discussion with Kevin Daignault regarding the Town truck, Kevin felt with the incentives available on new vehicles, the Town should consider purchasing a new vehicle, not necessarily with a new body. He further indicated a lot of money is being spent on the truck for numerous repairs and advised it broke down again recently and Jim Martin was called to help with the plowing. Doug Robertson pointed out the truck is only three years old and until the Town is spending more than what the monthly cost is on the truck, it makes sense to keep the truck.
Public Works Foreman:
The Public Works Foreman was excused from attending the meeting.
Water:
Larry Dupont indicated the Lakeview water project was completed and up and running.
Planning Commission Appointments – John Lambert:
See Guests.
MINUTES OF SELECTBOARD MEETINGDECEMBER 19, 2005PAGE 3
Town Employee Policy:
Following a discussion of the draft presented, Larry Dupont made a motion to accept the policy as written and amend it as necessary in the future. Doug Robertson placed a second. On a voice vote the policy was unanimously approved (5-0).
Town Clerk/Treasurer:
Ruth Miller distributed a report indicating what has been spent on NEMRC computer modules and what is anticipated to be spent in the future. She asked that the Board members review the information provided and it be discussed at a future meeting.
Ruth also questioned if the next regularly scheduled meeting of the Selectboard on January 2, 2006, could be postponed until January 3, 2006 and all agreed to this change in schedule.
Correspondence:
Doug Robertson advised that a letter from Mike Murdock, North Hero’s Fire Chief, was received too late to be addressed at the last Board meeting. In that letter the Fire Department would like to receive their 2005-2006 voter approved allocation of $20,000 as soon as possible. The Grand Isle County Mutual Aid Association also has requested half of their voter approved $9600.00 for the fiscal year.
A memo was also received from the Listers recommending the appeal of North Hero’s 2002 equalization study be withdrawn. The Selectboard agreed and the Valuation Appeal Board will be notified.
The North Hero Selectboard narrative for the period ending June 30, 2004, to be included in the Town Report, was circulated for signatures.
A letter of thanks for North Hero’s continuing support was received from the Visiting Nurse Association.
A letter from Vermont Caring Foundation (Blue Cross Blue Shield of Vermont) advises they have formed a non-profit organization to conduct fundraising and charitable giving activities and its work will have no impact on the premiums paid by customers.
The Town of Brighton forwarded a letter regarding taxing of travel trailers on private campgrounds asking towns to contact legislators to promote the amendment of the law to resolve the issue. The Board felt this should be given to the Listers for them to decide what if anything needs to be done regarding this issue.
A memo was also received from Grand Isle County, Assistant Judge Sherri Potvin advising their annual budget hearing is scheduled for January 10, 2006 at 3 p.m. in the
MINUTES OF SELECTBOARD MEETING
DECEMBER 19, 2005
PAGE 4
Grand Isle County Courthouse in North Hero. Doug Robertson advised he will plan to attend as he has for several years now.
Bob Greenough advised that a report was received from The Johnson Company advising the Town of North Hero Landfill October 2005 water quality monitoring results.
New Business:
The Informational Water Meeting pertaining to the Alburgh project is scheduled to occur on Saturday, January 14th from 3 to 5 p.m. at the North Hero Elementary School. Larry Dupont is to write an article for the warning of the meeting. Larry suggested that Phelps Engineering be invited to attend and bring some of their props for a display.
Doug Robertson asked to be authorized to write and sign a letter of support on behalf of the Selectboard recommending that Larry Dupont be kept on the VCAC, a state committee that he serves on that meets at The Echo Center in Burlington. Larry has indicated he needs letters of support.
Old Business:
Bob Greenough felt that as far as the Planning Commission is concerned regarding a new Town office building, there should not be a problem and felt the next step would be to get voter approval to do something with the Community Hall. Doug Robertson advised from what he is hearing in the community, if the plan is to give the building away, he felt the voters would not approve it. The building is appraised at over $500,000 and voters are not likely to give the building away.
Bob felt a vote at the March meeting regarding the disposition of the Town Hall should be considered. Doug felt if it’s not possible to place a second building on the lot behind the Town Hall, then consideration should be given to converting the Town Hall into a Town Office. Marie Kilbride suggested the Historical Society should be asked to forward a written proposal to the Selectboard as to what they want to do with the building, what the process will be, how they are going to come up with the capital and what the building’s use will be. Marie was asked to contact the Historical Society and ask them for a draft of their plan.
Adjournment:
Doug Robertson made a motion to adjourn, Larry Dupont seconded the motion and the meeting adjourned at 8:55 PM.
Respectfully submitted,
DRAFT
MINUTES OF MEETING
NORTH HERO SELECTBOARD
DECEMBER 5, 2005
ATTENDEES:
Larry Dupont Marie Kilbride Jeff Potvin
Doug Robertson Kevin Daignault Ruth Miller
ABSENT:
Robert Greenough
GUESTS:
Courtney Fisher James Giroux Tracy Giroux
Paula Knight Jack Miller Eileen Mitchell
Walter Page Ethan Pearson Joe Poquette
Norm Saylor Chip Stearns Ira Trombley
Bart Wilcox
Call Meeting to Order:
Co-Chair, Doug Robertson, called the meeting to order at 6:34 PM.
Guests:
Chip Stearns from NEMRC was introduced and outlined the procedure and changes that will occur with transferring the Town accounting system from Quickbooks to NEMRC, as well as the process to be used for budgeting the 2006-2007 fiscal year. At the completion of his presentation, Doug Robertson expressed that what is involved is completely different than what has been utilized in the past and this will require time to be studied for possible utilization in the future. On a question asked by Marie Kilbride, Chip further advised that a uniform chart of accounts does exist as presented by the State of Vermont for municipalities so that “the wheel does not need to be reinvented from scratch” as it has been done before, but we will reinvent the wheel as far as North Hero is concerned in setting up a chart of accounts. After a discussion, it was determined that the 2006-2007 budget will be formatted in the old format and then translated into the new format. It was further determined that what appears in the Town Report will be in the new format and will require a great deal of explanation to the voters of North Hero. In order for the Selectboard to be able explain the procedures used and the end result, the Selectboard will have to be very involved in the procedure.
On a question by Jeff Potvin, Chip further advised that there are 256 towns and organized gores in the State of Vermont and over 200 of them utilize the NEMRC software.
Joe Poquette, Chair of the Water Board gave an update pertaining to the Alburgh Water Project indicating that a contract has to be signed by the Selectboard either following voter approval or without voter approval. A vote by the taxpayers of North Hero is not legally required and the Water Board would leave that decision to the
MINUTES OF SELECTBOARD MEETING
DECEMBER 5, 2005
PAGE 2
Selectboard. The next Water Board meeting will occur on December 19th at 5:30 PM and an executive session is scheduled for the Water Board with the Selectboard at 6 PM. The regularly scheduled meeting of the Selectboard for that date will begin at 7:30 PM.
Ethan Pearson, Chair of the Parks & Recreation Committee advised he had submitted a revised reservation form for Camp Ingalls and was in attendance to clarify if anyone had questions. Ethan pointed out that the original usage fee for a non-profit was $200, which restricted organizations from utilizing the facility, so the Committee changed this to read $200 or by donation. Any organization wishing to utilize the facility by donation should contact the Parks & Recreation Committee directly. Larry Dupont made a motion to accept the amendment to the reservation form as explained. Jeff Potvin placed a second and on a voice vote the amendment was unanimously approved (3-0 with Marie Kilbride abstaining).
Walter Page was recognized and expressed concerns pertaining to the Pelots Natural Area, which neighbors his property. It was noted the Selectboard was the co-applicant for the conditional use request, along with the Parks & Recreation Committee. Walt pointed out that conditions outlined for the area have not been met and asked that the stipulations be implemented. Ethan Pearson was asked to look into the infractions and remedy same. Those infractions outlined by Walt include: Safety Zone signs not displayed properly; a gate has not been placed at the entrance and the parking area is not clearly differentiated.
Minutes of November 7, 2005:
Larry Dupont made a motion to approve the minutes of November 7, 2005. Jeff Potvin seconded the motion.
Marie Kilbride questioned if the Selectboard needs to act on the fact that there is no certified terrorism coverage and Doug Robertson reminded that a document was signed by the Selectboard indicating the coverage was rejected. It was also questioned if the bacteria test had come back pertaining to the Lakeview water line extension and Joe Poquette advised the test had come back in fine.
Marie informed that she had neglected to write the article for The Islander informing the public where the Selectboard is regarding implementation of placing another building behind the existing Town Hall, but will be doing that in the near future.
There being no further discussion, the minutes were unanimously approved on a voice vote (4-0).
Bills/Budget:
The warrant and attached bills were circulated for signatures.
MINUTES OF SELECTBOARD MEETING
DECEMBER 5, 2005
PAGE 3
2006-2007 Budget Hearing Dates:
Doug Robertson advised that the process has been to do draft budgets, have them distributed with the packets the Thursday prior to the meeting and review and discuss the drafts at regular Selectboard meetings. He noted that at least six months of actual expenditures need to be in prior to developing a realistic budget for the next fiscal year. He anticipates having the first draft completed around the first of the year and at least one public hearing will be scheduled prior to the Australian vote.
Public Works Foreman:
Kevin Daignault questioned if the generator at the Town Hall can be moved to the town garage/fire station. Doug Robertson pointed out that the North Hero School is the command center in case of an emergency not the town garage. He also felt the generator is too big to place at the town garage for what the needs are and felt it would better serve the village in case of an emergency in that gasoline cannot be obtained without electrical power and refrigeration has failed in the past causing food to spoil and citizens could not obtain food items. Thus, the decision was made to power Oman Station, the Town Hall and Hero’s Welcome with a generator in the future should an emergency situation arise.
Kevin also noted that the benches currently stored in the trailer at the Miller’s need to be removed allowing more space for storage and questioned if they could be placed at Camp Ingalls to be used for seating. It was noted the school has requested the tables and chairs currently stored in the garage at the school be removed and stored elsewhere, as in an emergency situation, some of the children could be taken to the garage awaiting transportation off site. The idea is to remove the benches from the trailer, move the trailer to the school and store the tables and chairs in the trailer. The Clerk was asked to write a letter to the School Board requesting permission to relocate the trailer at the school. Ethan Pearson was asked if the benches could be placed at Camp Ingalls and he advised he already has some benches there and isn’t sure if he can accommodate all of them.
Driveway Application – Neuhardt property:
A driveway application was received from Attorney Joe Bauer pertaining to the Neuhardt property. Jack Miller advised that the existing driveway actually went over the waste water system and the State advised he had to move his driveway to the north and go up behind the existing driveway. Jack further advised he is within zoning regulations. Larry Dupont made a motion for the co-chair to sign the application and Marie Kilbride seconded the motion. There being no further discussion the application was unanimously approved (4-0).
Water:
Previously discussed by Joe Poquette.
MINUTES OF SELECTBOARD MEETING
DECEMBER 5, 2005
PAGE 4
Town Clerk/Treasurer:
Ruth Miller advised she needs a signature for Rowley Fuels, Inc. on a form which verifies the fuel purchased will be for the exclusive use of local government. The form also is required by the federal government so that Rowley Fuels meets the federal excise tax requirements. Larry Dupont made a motion to allow Jeff Potvin to sign the form on behalf of the Town and Marie Kilbride seconded the motion. Jeff was approved to sign the form on behalf of the Town.
Ruth then informed that the bond anticipation loan at the Chittenden Bank for the Water Department needs renewal as the final bond payment has not yet been received and the due date for the balance was December 2, 2005. Jeff Potvin made a motion that the members of the Selectboard sign the renewal of the Bond Anticipation Note in the amount of $140,427.59. Larry Dupont seconded the motion, which was unanimously approved on a voice vote (4-0) and the Note was signed by all Selectboard members present.
The Merchants Bank in South Hero has informed Ruth that the North Hero Library has a Certificate of Deposit in the amount of $3624.82 and the current Treasurer/Assistant Treasurer are not currently signers on the account. Chris Allard FAXed the appropriate forms to be signed by a Selectboard member, as well as the Treasurer and Assistant Treasurer and Ruth requested a Board member sign the form. Larry Dupont made a motion to sign the authorization form FAXed by the Merchants Bank so that the Treasurer and Assistant Treasurer can sign on the Certificate of Deposit account. Jeff Potvin seconded the motion and on a voice vote signing of the form was unanimously approved (4-0).
Ruth also advised that a letter will be forwarded to all area financial institutions requesting them to identify any and all accounts they have using the Town’s tax identification number. She further advised that Island Recreations had an account with the Chittenden which was closed in December of 2004. However, the amount in the account was never taken out of the Town’s bookkeeping system. The Chittenden also indicated a separate account was opened by Parks & Recreation with a current balance of $1328.00. However, neither the Treasurer nor Assistant Treasurer are signers on the account. This will be discussed with Ethan Pearson at a later date.
Ruth then distributed a letter addressed to the Selectboard dated December 5, 2005, which was brought into the Town Office by Mike Murdock late the afternoon of December 5th. Since it was brought in so late, it was felt it should be added to the agenda for the meeting of December 19th, 2005.
Town Employee Policy:
MINUTES OF SELECTBOARD MEETING
DECEMBER 5, 2005
PAGE 5
A draft of the Town Employee Policy pertaining to seminars/educational enhancement and similar activities was distributed to the Selectboard in their packets prior to the meeting. However, because of concerns expressed regarding this policy as written it was decided to table the policy allowing members of the Board to review this further and make suggestions for its revision.
Carry Bay/Missisquoi Bay Causeway Update – Larry Dupont:
Larry Dupont gave an update pertaining to removal of the Carry Bay and Missisquoi Bay Causeways providing illustrations as to what the areas would look like after removal.
Correspondence:
A letter from the State of Vermont Agency of Natural Resources pertaining to the North Hero Marina was received indicating six new moorings have been requested by the Marina, as well as relocation of existing moorings and docks.
Cards were received from Grand Isle Rescue and the North Hero Volunteer Fire Department thanking the Town for its contribution in memory of Paul Healy. A thank you from Mary Jane Healy has also been received for the donations sent by the Town in Paul’s memory.
A copy of a letter was received from Michael Burke at Krebs & Lansing addressed to Ernie Christianson at the Agency of Natural Resources pertaining to the field drain interceptor pipe that comes down across the septic disposal field by the Oman Station. The pipe was altered by plugging it and we wanted to make sure it didn’t affect our waste water permit so we asked Mike Burke to take it to Ernie Christianson.
A letter was received from Ken Griffiths expressing concern that he had communicated to the Water Board in the past and never received a response. The letter will be forwarded to the Water Board.
New Business:
Doug Robertson called for a motion to appoint Ross Hamilton as Emergency Management Coordinator for the Town of North Hero and Larry Dupont so moved. Marie Kilbride seconded the motion which was unanimously approved on a voice vote (4-0).
Larry Dupont advised that a couple of the School Board members had approached him concerning the speed limit by the North Hero School. After reviewing the previous correspondence pertaining to this, it is his opinion the AOT dropped the ball, as they had talked about coming in and installing bigger lights in different colors and road indicators. The School Board has indicated they will be sending a letter asking for a letter of support from the Selectboard to move this forward.
MINUTES OF SELECTBOARD MEETING
DECEMBER 5, 2005
PAGE 6
Old Business:
Doug Robertson indicated that following the positive bond vote the Selectboard now needs to come up with a plan of action and suggested that the first thing to be done is to hire an engineer to see if two buildings can be put on the Town Hall site and still use the existing septic system without a costly expansion of it. He also suggested a site plan be prepared to be placed before the Planning Commission to see if two buildings can be on the same lot. If both of these actions are positive, then the Board has to move on to hiring an architect to design the building and set up a vote for transfer of property.
Marie Kilbride questioned if the Board shouldn’t talk with preservationists so that we can find out how other towns have done this sort of thing, not that we need to necessarily go that same route, but rather than do things consecutively we can schedule avenues to be approached all at the same time, saving some time overall.
The Town Treasurer was asked to set up a separate account to post all expenses pertaining to this project in the future.
Adjournment:
There being no further business, Jeff Potvin made a motion to adjourn and Larry Dupont seconded the motion. The meeting adjourned at 8:03 PM.
Respectfully submitted,
DRAFT
MINUTES OF MEETING
NORTH HERO SELECTBOARD
NOVEMBER 7, 2005
ATTENDEES:
Larry Dupont Bob Greenough Marie Kilbride
Jeff Potvin Doug Robertson Kevin Daignault
Ruth Miller
GUESTS:
Michael Chrastina Courtney Fisher Jim Giroux
Tracy Giroux Mary Jo Graziano Eileen Mitchell
Bill Orcutt Jeanine Pratt Larry Pratt
Karl Raacke Dave Tiedgen Claudine Williams
Call Meeting to Order:
Co-Chair, Doug Robertson, called the meeting to order at 6:30 PM.
Guests:
Claudine Williams and Dave Tiedgen, representing Marketplace Insurance, presented an insurance review prepared for the Town of North Hero, which includes the Volunteer Fire Department. Dave indicated there are no significant changes, but a decision regarding certified terrorism coverage (carried out by or on behalf of foreign interests) will need to be made and is not included in the current policy. It was stressed that Marketplace Insurance feels the current levels of coverage are appropriate with one exception and that is the Employment Practices Liability and the subset of the Selectboard liability at an approximate cost of $500 per year.
The overall cost totals $45,183 compared to $43,329 for the previous year. It was noted that watercraft coverage now totals $9,750 from $8,568, which accounts for 2/3 of the overall 4% increase from 2004-2005 to 2005-2006. The watercraft values will have to be verified with Mike Murdock, Chief of the Fire Department.
Dave pointed out the review is a work in progress and a discussion ensued about any benefit in increasing deductibles to try to save on the premium.
Claudine thanked the Selectboard for their time and added if any further questions should arise she is available in the office. Doug Robertson advised the Board will be getting back in touch after further review.
Bill Orcutt – Lister Update and refund form for IAAO:
Bill Orcutt presented the Board with an update on Errors & Omissions and the Revaluation process with Nyberg/Purvis.
MINUTES OF SELECTBOARD MEETING
NOVEMBER 7, 2005
PAGE 2
Doug Robertson advised the reimbursement rate is $.30 per parcel from the State towards lister training and the anticipated refund for North Hero is $315.00 out of the $445.00 cost for the IAAO 101 Assessment course Geri Siegel recently attended in Waterbury. He then called for a motion to sign the reimbursement form and a motion was made by Jeff Potvin to approve signing of the form. Bob Greenough seconded the motion which was unanimously approved (5-0) on a voice vote. Doug Robertson signed the form.
Mike Chrastina – Delinquent Tax Collector:
Mike presented the Selectboard an update of the status of delinquent accounts indicating that $43,314.82 is delinquent as of October 15, 2005, compared to $90,366.54 delinquent as of June 30, 2005.
He noted that with the Town being on the NEMRC accounting system, he can install the delinquent tax module on his system, allowing him to do all the tax collection on his computer and being able to inferface with the Town accounts through the Town Treasurer’s software. This will also allow reporting on a regular basis with much greater ease. He indicated he has purchased the delinquent tax module out of his personal funds.
Minutes of October 17, 2005:
Doug Robertson called for a motion to approve the minutes of October 17, 2005 and Larry Dupont so moved. Bob Greenough seconded the motion. In reviewing the minutes, Bob Greenough questioned if the cut across Lakeview Drive has been paved and Kevin Daignault advised it was just recently paved. Mr. Pouliot was not responsive to telephone calls so a truck was rented, along with a roller for a cost of $385.00, the blacktop was purchased and Kevin and Robin completed the job.
Bob also questioned if the Lakeview water line is completed and was advised by Kevin that they are currently waiting for the bacteria test to come back.
There being no further discussion the motion to approve the minutes was unanimously approved on a voice vote (5-0).
Validation of special meeting – Resolution:
Doug Robertson read into the record a resolution for validation of the special meeting held on October 24, 2005 (copy attached). This resolution was required by the Bond Bank because The Islander neglected to publish the meeting warning the third week of the required publication three weeks prior to the vote.
Bob Greenough made a motion to approve the resolution and Larry Dupont placed a second. There being no discussion, the motion was unanimously approved on a voice vote (5-0).
MINUTES OF SELECTBOARD MEETING
NOVEMBER 7, 2005
PAGE 3
Bills/Budget:
The warrant and attached bills were circulated for signatures.
Public Works Foreman:
Kevin Daignault advised he obtained a price for curbing on South End Road from ECI and 550 feet of concrete curbing would total $34,650.00. Paving the road would cost approximately $42,000.00. Alan Pidgeon from Engineers Construction submitted a price of $48,800 for a Redi Rock Wall 85 feet long, twelve feet high. Doug asked Kevin to put a package together of estimated costs and present it for next year’s budget.
Kevin further advised the roadside mowing is completed and he needs to extend a culvert on Bridge Road, as the water is washing from the bank down into the culvert.
Answering a question by Jack Miller, Kevin advised Mr. Potter never turned in the three bids for replacement of the culvert by the King’s Bay Campground.
Southworth-Milton generator warranty/contracts:
Doug Robertson reminded that at the last meeting of the Board a discussion was held regarding generator maintenance, but a decision was withheld because the warranty had to be reviewed. He advised that after reading the warranty, canceling the maintenance contract with Southworth-Milton does not invalidate the warranty as there is nothing in the warranty regarding servicing. Public Works can do the servicing saving the Town about $900 per year. He asked Kevin to call Southworth-Milton and find out what is necessary to cancel the maintenance contract for the generators at Oman Station and the North Hero Elementary School.
Water:
Jack Miller advised Pelots water extension is completed.
Town Clerk/Treasurer:
Ruth Miller advised she recently received $2700 from the State of Vermont for the PILOT program.
A memorandum has been distributed to all elected officials who need to run for reelection in 2006 reminding them of the process now that Australian ballots are used, in that everyone seeking reelection needs to have a petition signed by 5% of voters and submit it to the Town Clerk by January 23, 2006.
A memorandum has also been sent to all Town departments requesting projected budgets for the next fiscal year be turned in by December 15, 2005, so the budget process can be started.
MINUTES OF SELECTBOARD MEETING
NOVEMBER 7, 2005
PAGE 4
Ruth then outlined a proposal to purchase additional NEMRC software modules, indicating the purchase is an investment for the future of North Hero. She recommended purchasing General Ledger, Accounts Payable and Cash Receipts at the current time, waiting to convert payroll until the beginning of the next calendar year.
After a lengthy discussion regarding NEMRC software, Doug Robertson questioned if Ruth has the funds in her budget and was advised that by reducing the Assistant Town Clerk position to half time, the savings there alone will more than pay for any additional software.
Correspondence:
Doug Robertson advised a letter was received from Vermont Cares, which basically says they want information on how to request a donation from the Town supporting their cause. Doug felt the Town Clerk should write a letter advising them of the procedure and deadline.
New Business:
Bob Greenough advised he attended a recent meeting of the NW Solid Waste District and they are making a proposal to buy a lot in Georgia to accommodate a 10,000 square foot building to be used for recycling.
Also, the ramp at the landfill has been completed on the north side of the blocks.
Bob also advised that in the past the attendant at the landfill has collected money on Saturday and then driven to St. Albans on Monday to drop it in the deposit box at the NWSWD. He advised further he has discussed this with Ruth Miller, who has agreed to have the attendant drop the money in the drop box at the Town Office on Saturday. Ruth will then count the money on Monday and send a check to the NWSWD via the mail. This procedure will start on November 12th.
Doug Robertson advised that a Thank You note has been received from the North Hero Volunteer Fire Department for the contribution made in Paul Healy’s memory.
Old Business:
Doug Robertson advised there is a 30-day appeal period pertaining to the recent vote and that any voter can appeal a vote by the electorate, which would then force the issue to court. If there is any impropriety, a judge can order that the vote is null and void.
Executive Session:
Doug Robertson called for a motion to recess the Selectboard Meeting and go into Executive Session to discuss a personnel issue. Larry Dupont so moved, Bob
MINUTES OF SELECTBOARD MEETING
NOVEMBER 7, 2005
PAGE 5
Greenough placed a second and on a unanimous voice vote the Board moved into Executive Session at 7:22 PM.
Marie Kilbride made a motion to come out of Executive Session at 7:30 PM. Larry Dupont seconded the motion and on a unanimous voice vote, the Selectboard meeting was reconvened
A discussion then ensued regarding the date of the next Selectboard Meeting. After a discussion, it was determined that the next Selectboard meeting will occur on Monday, December 5th at 6:30 PM in the North Hero Elementary School library.
Marie Kilbride questioned why the email from Kathy DeWolfe at the Secretary of State’s office was included in the packet and was informed by Ruth Miller that she had received a number of calls from irate citizens and she had sought Kathy’s advice because of the number of calls received. Doug Robertson advised that if permits cannot be obtained to put another building on the Town Hall lot, the project does not have to be done. Bob Greenough reminded that a prior vote approved $500,000 for renovations that were never done. A discussion ensued about the next steps in the process of pursuing another building be built on the Town Hall lot. Doug Robertson felt a Planning Commission site plan from the Town and a septic permit from the waste water people at the State level should be pursued. If neither one of those permits is granted, obviously the project cannot be completed, putting the Town back to square one regarding a site for the Town Office.
Doug further recommended no time or money be wasted on anything until after November 24th, the end of the 30-day appeal period. Marie Kilbride indicated she would be willing to write an article for The Islander informing the public where the Selectboard is at the current time regarding implementation of placing another building behind the existing Town Hall.
Bob Greenough made a motion to adjourn at 8:10 PM and Larry Dupont seconded the motion. The motion was unanimously approved on a voice vote and the meeting adjourned.
Respectfully submitted,
DRAFT
MINUTES OF MEETING
NORTH HERO SELECTBOARD
OCTOBER 17, 2005
ATTENDEES:
Larry Dupont Bob Greenough Marie Kilbride
Doug Robertson Kevin Daignault Ruth Miller
ABSENT:
Jeff Potvin
GUESTS:
Tracy Giroux Jim Giroux Jack Miller
Eileen Mitchell Richard Mitchell
Call Meeting to Order:
Co-Chair, Bob Greenough, called the meeting to order at 6:02 PM.
Guests:
All guests present indicated they were in attendance to observe.
Minutes of October 3, 2005:
Doug Robertson made a motion to accept the minutes of October 3, 2005, and Marie Kilbride seconded the motion. Doug then went on to review the minutes indicating on page 4, paragraph 6, it is indicated The Johnson Company needs a call telling them to proceed with the landfill monitoring well sampling and advised he has made that call. He also pointed out that the Town Clerk did confirm to the VLCT regarding the Blue Cross Blue Shield prescription deductible effective January 1, 2006 and a copy of her letter to the League is attached. On Page 5, paragraph 3, it was noted that “numbers are being obtained for a curbing to be installed on South End Road”, not “a curb stop”. There being no further discussion, Bob Greenough called for a vote to approve. The minutes were approved on a 3-0 vote (Larry Dupont abstained as he was not in attendance).
Franklin County Humane Society Board Contract:
Doug Robertson advised the Boarding Contract received is an annual contract from July 1, 2006 through June 30, 2007. He then made a motion to sign the contract and Larry Dupont seconded the motion. Signing of the contract was unanimously approved (4-0) and the contract was signed by all Selectboard members in attendance.
Bills/Budget:
The warrant and attached bills were circulated for signatures.
Public Works Foreman:
MINUTES OF SELECTBOARD MEETING
October 17, 2005
Page 2
Kevin Daignault advised that North End East and Old West Shore Road have been paved. The cut across Lakeview Drive has not yet been paved, but he has talked with Mr. Pouliot, who will submit a price to fix that cut.
Kevin also advised that he is still getting prices for asphalt, concrete and granite curbing for South End Road.
It was also noted that the Lakeview water line was charged up today, testing will be completed and it is anticipated water service will be available by the end of the week.
Kevin also advised that Robin Rousseau began employment this date as Assistant Public Works.
He also noted that the big truck has to go to J & B for repairs.
Southworth-Milton generator contracts:
Kevin indicated that he felt having the generators under contract is a waste of money. A discussion then ensued regarding the contract coverage and fees, as well as servicing costs. It was determined the warranty should be reviewed and further discussion scheduled at that time.
Water:
Doug Robertson advised that at the Special Water Board meeting last week, amendments were made to what will be the final contract with the Alburgh Fire District to sell them water. He then outlined the procedure for finalizing the contract and for seeking approval from the boards and voters. It is anticipated this should all be accomplished by the end of next month.
Larry Dupont advised Simonds Operation Systems is putting a letter in The Islander and on the Town web page regarding North Hero’s water quality.
Correspondence:
A copy of the letter to VLCT regarding the co-insurance confirmation was noted as having been forwarded October 4, 2006 by the Town Clerk.
North Hero Historical Society Annual Meeting minutes and cash flow report from 7/1/2004 to 6/30/2005 were distributed to the Selectboard for their information. Doug Robertson questioned where the $3000 town allocation is reflected and was informed by Eileen Mitchell it is included in the first item of Donations-Cash.
New Business:
MINUTES OF SELECTBOARD MEETING
OCTOBER 17, 2005
PAGE 3
Bob Greenough indicated that a contribution in memory of Paul Healy should be considered by the Selectboard and Doug Robertson made a motion to make a memorial contribution of $150.00, split equally between Grand Isle Rescue and the North Hero Fire Department. Marie Kilbride seconded the motion which was unanimously approved (4-0) on a voice vote.
Bob Greenough advised he had received a letter from the Town Auditors indicating the Selectboard’s narrative report for the Town Report is due by December 2, 2005. It was determined Bob and Doug would compile the narrative.
Larry Dupont questioned whether the process should be started for establishing a line of credit at the Chittenden Bank following the results of the vote on the 24th. It was determined this should addressed at the next meeting of the Selectboard.
Old Business:
None to be addressed.
Adjournment:
There being no further business, Doug Robertson made a motion to adjourn. Larry Dupont seconded the motion and the meeting adjourned at 6:25 PM.
Respectfully submitted,
DRAFT
MINUTES OF MEETING
NORTH HERO SELECTBOARD
OCTOBER 3, 2005
ATTENDEES:
Bob Greenough Marie Kilbride Jeff Potvin
Doug Robertson Kevin Daignault Ruth Miller
ABSENT:
Larry Dupont
INVITED GUESTS:
Geri Siegel Ira Trombley (representing Ruth Wallman)
Ethan Pearson
OTHER GUESTS:
See attached listing.
Call Meeting to Order:
Due to Doug Robertson being late for the start of the meeting, Co-Chair, Bob Greenough called the meeting to order at 6:05 PM.
GUESTS:
Ira Trombley, a Chamber of Commerce Board member, was recognized and advised he was representing Ruth Wallman, who could not attend this evening due to health problems. He then briefly outlined the Scenic Byway Designation in the Lake Champlain Islands stressing the advantages and asked for the Resolution previously submitted to be signed.
Ethan Pearson, Chair of the Park & Recreation Committee, was recognized and advised he had submitted a revised Camp Ingalls Use Policy, as well as a Camp Ingalls Reservation Request form for approval by the Selectboard. He noted changes to the Use Policy form; namely, alcohol is not permitted, sound should not exceed 70 decibels, fireworks are not permitted and hours of usage are from 8 a.m. to 9 p.m. It was noted there is a $100.00 refundable damage deposit required by all.
Courtney Fisher asked the Selectboard to pass a motion disallowing any distribution of information or expression of opinion either for or against Article 1 or Article 2 on the Miller property between now and the time of the vote on the 24th of October.
Doug Robertson arrived at 6:12 PM and assumed the role as Co-Chair of the meeting.
Geri Siegel, representing the Board of Listers, was then recognized and distributed and reviewed an update on the reappraisal process. She also requested a separate phone line for the Listers use to avoid office confusion and asked that a system be established to
MINUTES OF SELECTBOARD MEETING
OCTOBER 3, 2005
PAGE 2
advise the Listers when a new plat is received and approved, as well as a way to address certificates of compliance especially when dealing with the new commercial and in home businesses. A request was also made for the Selectboard to consider an hourly wage increase for the Listers.
Doug Robertson called for a motion to approve the Resolution for the Scenic Byway designation. Jeff Potvin made a motion to sign the Resolution and Marie Kilbride seconded the motion, which was unanimously approved on a 4-0 vote.
Minutes of September 19, 2005:
Bob Greenough made a motion to accept the minutes of September 19, 2005 and Marie Kilbride seconded the motion. There being no discussion, the minutes were approved as submitted on a 4-0 vote.
Minutes of September 24, 2005:
Marie Kilbride made a motion to accept the minutes of September 24, 2005 and Bob Greenough seconded the motion.
Bob Greenough advised that an issue has arisen with the dates of the Informational Meetings being October 3rd and October 17th in that the notice in the paper won’t be published until October 4th. The Special Meeting Warning will be published in The Islander for three consecutive weeks on the same day of the week beginning on October 4th, the last publication to be not less than five nor more than ten days before such meeting as per State statutes. Notice of such meeting shall also be posted in five public places for two weeks immediately preceding such meeting. After further discussion, it was determined that only one informational meeting is required prior to a bond vote and no further action needs to be taken at this time.
Doug Robertson pointed out on page 2, in the last paragraph, second line, the word “excavation” should read “estimation”.
There being no further discussion, Doug Robertson called for a vote and the minutes were unanimously approved on a voice vote (4-0).
Doug Robertson then called for a motion to accept the Camp Ingalls Use Policy and Camp Ingalls Reservation Request forms as submitted by the Recreation Board. Bob Greenough made the motion and Jeff Potvin placed a second. There being no further discussion, the forms were unanimously approved (4-0).
Town Hall Vault Door:
Doug Robertson advised the Town can save about $5,000 by trying to rescue the vault door from the present Community Hall. He urged that before any action is taken, the
MINUTES OF SELECTBOARD MEETING
OCTOBER 3, 2005
PAGE 3
Selectboard should make a statement by indicating they are in favor of saving the door for future use, reducing the cost of any new facility.
Jeff Potvin made a motion to save the vault door and Bob Greenough seconded the motion. On a voice vote the motion was unanimously approved (4-0).
2006 VT Watershed Grant application:
Doug Robertson advised he had a Vermont Watershed Grant Application, which is a continuation of the program that Larry and Jeanine Pratt have been running. He then asked for a motion to approve the grant application and Bob Greenough made a motion to approve. Marie Kilbride seconded the motion and there being no discussion, the grant application was unanimously approved for signature (4-0).
Letter of support-North Hero Broadband Grant Application:
Doug Robertson advised that a letter of support for the North Hero Broadband Grant Application has been submitted to the Selectboard for approval and signatures. He then requested a motion be made to approve signing the letter in support of the Grant Application. Bob Greenough made such a motion and Marie Kilbride placed a second. On a voice vote the letter of support was approved for signature (4-0).
MarketPlace Insurance verification/signatures:
Doug Robertson Market Place Insurance forwarded a packet of information asking for verification and signatures of approval. It was noted the information verified is what is taken into consideration on setting rates for future coverage. Marie Kilbride made a motion to approve signing of the update and verification for MarketPlace Insurance and Jeff Potvin placed a second. On a voice vote the motion was unanimously approved (4-0).
Bills/Budget:
The warrant and attached bills were circulated for signatures.
Water:
Kevin Daignault asked if the Water Department would be able to close Lakeview Drive to thru traffic for a half day on October 5th to allow for the road crossing to be completed. The road closure would involve Lakeview Drive from Jerusalem Place to Bridge Road. The Selectboard approved closing of Lakeview Drive for the road cut.
Public Works Foreman:
Kevin further indicated that North End Road East has been raised and is waiting to be paved. Doug felt North End Road East as well as the road cut on Lakeview Drive could be paved at the same time.
MINUTES OF SELECTBOARD MEETING
OCTOBER 3, 2005
PAGE 4
Correspondence:
Doug Robertson advised that a Notice of 1996 Series 1 Refunding was received from the Vermont Municipal Bond Bank indicating the savings to the North Hero Water Department as a result of the refunding.
Phelps Engineering, Inc. sent a reminder letter indicating the septic tank is due to be pumped.
A copy of a memorandum sent to The Islander requesting the warning for the special
town meeting be published for three consecutive weeks beginning on October 4th was received for the record.
A letter was received from Michael Waters regarding “the inadequacy of the North Hero zoning laws”.
A Lease Agreement was received for signature from John P. and Ruth M. Miller for the Town Office as of September 2005. It was noted Planning & Zoning Office should be added to 2. and the change was noted on the signature copy. A motion to approve signing of the 2005-2006 lease was made by Marie Kilbride and Jeff Potvin placed a second. The lease agreement was approved on a voice vote (4-0).
Doug Robertson advised that a letter was received from The Johnson Company advising they are scheduling the fall landfill monitoring well sampling to be performed in October of 2005. This is done annually and apparently they need a call telling them to proceed. Doug then called for a motion to have The Johnson Company proceed. Jeff Potvin made a motion to proceed and Bob Greenough seconded the motion which was unanimously approved on a voice vote (4-0).
Doug advised that after reviewing the profit & loss budget vs. actual for the current fiscal year, with the first quarter completed, everything seems to be in line.
Notification has been received from VLCT that 2006 benefit changes will occur as of January 1, 2006. The current prescription drug rider will be eliminated and two options from which to choose were outlined. Employees affected by this change were consulted and they requested they remain at the same deductible level of $50.00. Bob Greenough made a motion to instruct the Clerk to notify the VLCT that North Hero wishes to continue with the $50 deductible option. Jeff Potvin seconded the motion which was unanimously approved on a voice vote (4-0).
Old Business:
After a discussion regarding monies in the current budget for Lister salaries, as well as the amount carried forward from last year’s budget (previously approved by the
MINUTES OF SELECTBOARD MEETING
OCTOBER 3, 2005
PAGE 5
Selectboard), Jeff Potvin made a motion to increase Lister salaries to $10.00 per hour and Bob Greenough placed a second. The motion was approved on a 3-0 vote. Marie Kilbride abstained from voting on this motion.
Doug Robertson noted a sad moment in that Paul Healy passed away on October 2nd.
Kevin advised that some numbers are being obtained for a curb stop to be installed on South End Road. Concrete, as well as granite per foot estimates were requested to be obtained for comparison. It was noted that South End Road would also be a good place to place fill for a barrier from the Carry Bay cut when removal occurs in the future.
Jeff Potvin made a motion to recess the Selectboard Meeting at 7 p.m. and Marie Kilbride seconded the motion. The Selectboard meeting recessed until the 7:30 p.m. Informational Meeting scheduled for immediately following the Selectboard Meeting.
Jeff Potvin made a motion to reconvene the Selectboard Meeting at 7:30 p.m. and Bob Greenough placed a second. The Selectboard meeting was reconvened. Jeff Potvin made a motion to adjourn the Selectboard Meeting and Bob Greenough placed a seconded. On a voice vote the Selectboard Meeting was adjourned.
Respectfully submitted,
DRAFT
MINUTES OF SPECIAL MEETING
NORTH HERO SELECTBOARD
SEPTEMBER 24, 2005
ATTENDEES:
Larry Dupont
Bob Greenough Marie Kilbride
Doug
Robertson Ruth Miller
ABSENT:
Jeff Potvin
GUESTS:
See attached listing
Call Meeting to Order:
Co-Chair, Doug Robertson, called the meeting to order at 11 AM.
Discussion for acceptance of petition concerning Article 2, Karl Raacke et al petition:
Doug Robertson advised that the first order of business was to request a motion to rescind the warning that was signed at the Selectboard meeting of September 19, 2005. Bob Greenough made a motion to rescind the previous warning and Larry Dupont seconded the motion. There being no discussion the previous warning was rescinded on a 4-0 voice vote.
Doug Robertson then advised that the second order of business is to reject both petitions submitted to the Selectboard. Bob Greenough made a motion to reject both petitions submitted to the Selectboard and Larry Dupont seconded the motion. Doug Robertson explained that the Selectboard has the right to reject both petitions and to rewrite them, but before they can be rewritten, they have to be rejected. He explained further that they were both determined to be illegal by Bond Counsel and by Paul Gillies. Bob Greenough noted that the petitions cannot be rewritten unless you go to all the voters who signed the petitions or you reject the whole thing. The Selectboard cannot modify petitions unless they are written by the Selectboard.
A letter was distributed by Walter Page from Paul Gillies of Tarrant, Marks & Gillies dated September 23, 2005 (copy attached). One of the questions asked was whether or not Article 2 was valid and the answer was unequivocally no because it speaks to a second matter; namely, the disposition of the Community Hall and that is improper. The petition can only speak to bonded indebtedness and the estimated cost. Paul was further questioned as to whether or not Article 1 was valid and Walt was advised yes, but it’s superfluous. The second sentence which says “This would require”, etc. is implied in the warning, but is superfluous and Paul concurred with the opinion the Selectboard did get from Bond Counsel that both Articles, if they went forward to Bond Counsel, would be rejected. The solution requires what the Selectboard is doing, that they reject both
MINUTES OF SPECIAL SELECTBOARD MEETING
SEPTEMBER 24, 2005
PAGE 2
petitions and write their own. Walt suggested that each Article be the first sentence of each and further urged that the second Article have a location specified, as it’s not appropriate to say you can do this in back of the Community Hall or at some other public location. Other questions that have surfaced are answered in Paul Gillies’s letter, which was distributed to the Selectboard for their review.
After further discussion, Doug Robertson called for a vote to reject both Articles and on a voice vote both Articles were unanimously rejected (4-0).
Doug Robertson then read into the record suggested Articles as follows:
Article 1: Shall general obligation bonds of the town of North Hero be issued in the amount not to exceed $650,000 for the purpose of constructing a new municipal office building on the site of the present Community Hall?
Article 2: Shall general obligation bonds of the town of North Hero be issued in the amount not to exceed $650,000 for the purpose of constructing a new municipal office building directly behind the present Community Hall?
He then clarified that he was proposing the $500,000 previously submitted be changed to $650,000 so that both proposals are equal. He then asked for a motion to approve the two articles. Bob Greenough made a motion to adopt these two articles as read and Larry Dupont seconded the motion.
A lengthy discussion then ensued regarding many issues that enter into the cost of each article and considering there is cost for demolition included in Article 1, it was determined that the estimated demolition cost should be deducted from Article 2 as no demolition is required for that Article. However, differences in square footage cost, along with expenditures relating to septic became evident. Walt Page urged the Selectboard to write an article asking the voters if they want to sell the Community Hall with the acreage or warn an article as to whether or not the voters want to seek to preserve the Community Hall as is or not. He felt strongly the whole issue is whether or not the Town has a serious interest in keeping the Community Hall.
Doug Robertson advised that the Selectboard decided early on that they would not spend any money on an architect, engineering or excavation until they find out what direction the voters want. He pointed out the two articles speak to money and are project specific. However, if one of the articles does not conform to zoning regulations, the project would not go forward, and the Selectboard would have to go back and start all over again.
MINUTES OF SPECIAL SELECTBOARD MEETING
SEPTEMBER 24, 2005
PAGE 3
Larry Dupont then suggested a compromise in setting the dollar figure in each article; namely, $575,000 for each article. Karl Raacke again pointed out demolition is included in one article, but not in the other.
Doug Robertson then called for an amendment to the motion on the floor and Bob Greenough made an amendment to the motion on the floor, indicating that Article 2 should read $80,000 less, as demolition cost should be deducted from that Article; after further discussion, Larry Dupont proposed a $575,000 figure for Article 2 and a $650,000 for Article 1. Marie Kilbride seconded the motion. Doug Robertson called for further discussion, but Larry Dupont called the question and on a voice vote the articles were approved (4-0) as amended.
A motion was made by Larry Dupont to adjourn and Bob Greenough seconded the motion. The meeting adjourned at 11:55 a.m.
Respectfully submitted,
A lengthy discussion then ensued as no petitions are now before the Selectboard.
DRAFT
MINUTES OF MEETING
NORTH HERO SELECTBOARD
SEPTEMBER 19, 2005
ATTENDEES:
Larry Dupont Bob Greenough Marie Kilbride
Doug Robertson Kevin Daignault Ruth Miller
ABSENT:
Jeff Potvin
INVITED GUESTS:
Walter Page Karl Raacke Geri Siegel
OTHER GUESTS:
See attached listing
Call Meeting to Order:
Co-Chair, Bob Greenough, called the meeting to order at 6:30 PM.
The order of the agenda was changed to allow late comers to participate as warned.
Minutes of September 10, 2005:
Doug Robertson made a motion to accept the minutes of September 10, 2005. Larry Dupont seconded the motion. There being no discussion the minutes were unanimously approved as submitted (4-0).
Doug Robertson made a motion to accept the minutes of September 6, 2005. Larry Dupont seconded the motion.
Marie Kilbride asked for clarification in that it was her understanding the petition had been accepted into the record, and was then tabled allowing those on the Selectboard, who had not seen the petition prior to the meeting, time to review it. (The tape for the September 6, 2005 meeting was again reviewed and it was noted after a lengthy discussion, Doug Robertson called for a vote to accept the petition and asked those in favor to say “yes” and the petition was accepted unanimously (4-0). A motion had been made by Marie Kilbride to accept the petition and Larry Dupont had placed a second prior to the lengthy discussion).
Larry Dupont then stated page 4, paragraph 5, should be corrected as follows, “Joe Poquette brought up the issue of not being allowed to cut across Lakeview Drive for installation of the water line” and Doug Robertson reminded that historically the Town of North Hero does not allow cuts across roads even though it is expressly done to benefit the Town.
MINUTES OF SELECTBOARD MEETING
SEPTEMBER 29, 2005
PAGE 2
There being no further discussion, Bob called for a vote to approve the minutes. On a voice vote the minutes were unanimously approved (4-0).
Karl Raacke:
Karl presented the Selectboard with a petition which included 159 signatures, stressing this would provide the voters with a clear choice at the ballot box. He then read the petition into the record (copy attached). It was noted Article 2 requests approval of general obligation bonds of the Town of North Hero be issued in an amount not to exceed $500,000. Larry Dupont questioned the size of the building for the $500,000 and was informed by Karl that the square footage cost of $125.00 was used in the calculation. Karl then advised $500,000 should be more than enough to build a 3,000 square foot building with a new vault and adequate parking. Larry Dupont then pointed out that Option A stemming from the Town Office committee, “Add new town offices to existing town hall”, a new town office with 3,000 square foot newly constructed office space, had a total cost of $695,000. Larry then inquired how the price put on Option A by the Town Office Committee was $695,000 and the figure is now $500,000. Larry then questioned if the Town would be giving away the Community Hall or the Community Hall and the property and Karl confirmed that this would be the Community Hall only.
Doug Robertson advised he had checked with the Secretary of State’s office and they advised you can’t have an “either/or” question on an Australian ballot. The “or” on the Article 2 would have to be struck and there are issues in the Option that do not pertain to bonding, i.e. transferring the Community Hall, building on some other piece of town owned land. He further advised that the Selectboard has to go to Bond Counsel to get the proper wording and the official warning may change. A special meeting will be required to officially accept the petition and get it on the record. Doug also pointed out the legality of putting a second building on the lot needs to be explored. To get two buildings on one lot would require a planned unit development (PUD), which requires a minimum of four acres and 200 feet of frontage. These issues need to be investigated with Planning and Zoning, as the Town cannot put an illegal option on a ballot.
Walt Page indicated he fully understands the petitioners being anxious for action as his petition was presented on 9/1/05 and essentially nothing has been done. He stressed the liability issue and informed he has personally hired Gravel & Shea to address the issue. He has been informed that the Town with proper contracts can avoid liability when selling or giving away property. The problem lies with insurance underwriters excluding mold damage causing a serious liability exposure for the Town. He also stressed to the Selectboard the responsibility to put cost estimates in a warning that are fair and accurate dependent upon where a building will go and what is involved in the construction.
MINUTES OF SELECTBOARD MEETING
SEPTEMBER 19, 2005
PAGE 3
A lengthy discussion then ensued about the timing of the process pertaining to the Town Office/Community Hall and the issues that arose along the way, as well as citizens of the community being kept informed about future discussions and actions by the Selectboard. Bob Greenough stressed the need to consult with bond counsel and call a special meeting following that consultation, probably being scheduled for Saturday, September 24th at 11 a.m. in the Town Office and it is anticipated that the petition will be accepted in some form on that date.
Geri Siegel – Lister Salaries:
Geri Siegel outlined the Lister activities for September and October 2005 including some training seminars to be held, status of reappraisal, $.30 per parcel education financing that is being provided by the State and Grand List changes with homestead status being straightened out. She distributed an errors and omissions report for 2005-2006 for review and approval pertaining to one property. This was signed by the members of the Selectboard. She reminded on June 6th a memo had been forwarded to the Selectboard requesting an increase in wages for the Listers to $10.00 per hour. Doug reminded that the salaries are included in the budget and voted on in March for the next fiscal year. The budget was increased significantly for the 2004-2005 year and the money was not spent as the reappraisal was not completed during that timeframe. The 2005-2006 budget figure for Listers’ salaries is $17,500, 2004-2005 totaled $25,000 with monies from that budget being held over for use in 2005-2006. Bob Greenough questioned the Listers attending the classes and wondered if this would eventually lead to Listers being fulltime assessors and Geri confirmed that would eventually be the case, which would keep towns under constant reappraisal, going into a three-year reappraisal cycle with a total reappraisal at the end of the third year.
Walter Page – Town Office Petition:
Walter Page reiterated the need for warning his petition that was submitted on 9/1/05. The Selectboard was mailed their agenda on 9/2/05 for the meeting which would occur on 9/6/05. A decision was made at that time to warn that petition and had the warning prepared. A special meeting was then scheduled for 9/10/05 to wordsmith the second article, which was the recommendation of the Town Office Committee. He then requested the Selectboard sign the warning and it be forwarded to The Islander.
Bills/Budget:
The warrant and attached bills were circulated for signatures.
Pubic Works Foreman:
Kevin Daignault advised that Pelot’s Point Road from Pelot’s Park to the turnaround by the second Cedarvale entrance has been resurfaced. The paving company was supposed to have done North End Road East, North End Road West and Old West Shore Road, but has indicated they won’t proceed with any further paving until spring of 2006. Doug
MINUTES OF SELECTBOARD MEETING
SEPTEMBER 19, 2005
PAGE 4
Robertson advised two estimates have been obtained, one from Pike Industries at $54,549.30 and one from Whitcomb’s for $48,008.00. The total money in the budget is $40,000.00. Breaking down the cost per road would allow paving Old West Shore Road
and North End Road East for $38,407.00 and recommended that is what the Selectboard approve. Doug made a motion to accept an amended bid from Whitcomb’s not to exceed $40,000.00. Larry Dupont seconded the motion, which was unanimously approved on a voice vote (4-0).
Kevin further advised that the riprap job on Lakeview Drive has been completed. He has to get one more picture to send to Better Back Roads for the grant.
Water:
Mr. Martell advised that since the Town water was installed on Lakeview Drive, the elevation of the ditch was changed causing problems with water on his property and requested the ditch be lowered from his property down to a neighboring property. Kevin was asked to check this out and a letter will be sent to Mr. Martell at 1745 Lakeview Drive advising him of any action taken.
Larry Dupont advised a meeting was held with Alburgh representatives on exploring the possibility of selling water to them. This will be discussed at the next Water Board meeting on September 26th, 2005.
Town Clerk/Treasurer:
Ruth Miller advised she didn’t have any issues to discuss.
Correspondence:
The Resolution pertaining to designation of the Lake Champlain corridor as a scenic byway was tabled as Selectboard members had further questions of Ruth Wallman, who was not in attendance. The Resolution will be placed on the next Selectboard agenda.
A memorandum to the Champlain Islands Parent-Child Center endorsing their new building project was signed by the Selectboard members.
A letter to The Honorable Deborah L. Markowitz expressing appreciation for taking the time to travel to North Hero to review roles and responsibilities of elected officials, as well as clarification of the link of responsibility between elected officials was signed by Selectboard members.
Mary Jane Healy presented the Selectboard with a thank you note from Paul for the bouquet of flowers from the Town of North Hero. Bob Greenough expressed how much the Selectboard missed seeing Paul at the Selectboard meetings.
MINUTES OF SELECTBOARD MEETING
SEPTEMBER 19, 2005
PAGE 5
New Business:
Bob Greenough advised that a Proclamation had been received on 9/19/05 from Mandy Hotchkiss at the Blue Paddle Bistro in South Hero, asking the Selectboard to proclaim Sunday, September 25, 2005, as Hard Times in the Big Easy Day. Doug Robertson made a motion to proclaim September 25, 2005, as Hard Times in the Big Easy Day. Marie Kilbride seconded the motion which was unanimously approved on a voice vote (4-0). Bob Greenough also indicated that Dwayne Cormier representing Grand Isle Fire and Rescue has requested the use of Town owned tables and chairs for the silent auction occurring at Knight’s State Park on September 25th and has indicated he would take personal responsibility for them. The use of the chairs and tables was approved.
Old Business:
Doug Robertson advised the Selectboard has received a memorandum from the Grand Isle Supervisory Union office advising that a bid for fuel oil, kerosene, diesel and propane had been prepared by the GISU office for all schools and municipalities in Grand Isle County. A master contract was signed with Rowley Fuels for fuel oil and diesel and with Stevens Gas for propane. The annual savings of this consolidated approach was in excess of $25,000. Doug Robertson moved that the Selectboard agree to continue with the master contract for the purchase of fuel oil, kerosene, diesel and propane (as applicable) as administered by the GISU Central Office per the terms outlined in the memo, adding that if North Hero should decide to add or delete locations from the contract, it will communicat directly thru the GISU office. All billings will be direct from the supplier to the individual receiving customer. Marie Kilbride seconded the motion which was unanimously approved on a voice vote (4-0).
Doug Robertson also advised that a notice had been received from VLCT that a change in benefits will occur for 2006 pertaining to deductibles and co-pays which will have to be put in next year’s budget. It was noted that notification in writing to VLCT must be received prior to November 1, 2005 or the default will be the co-insurance Option 1 with the $50 deductible and 20% coinsurance. This will be addressed at a future meeting.
A discussion then ensued as to the timeframe of validating the wording of the warning, the timeframe from receipt of petition to the 15 day time limit for warning of petitions and posting of an agenda for a special meeting of the Selectboard for Saturday, September 24, 2005. It was stressed again, that bond counsel will be consulted for proper wording of the Articles and a special meeting of the Selectboard will then be called. A warning pertaining to Article 1 (copy attached) was circulated and signed by all four Selectboard members in attendance. It was agreed that the warning would be posted in five public places within North Hero for a vote on October 24th with three public meetings scheduled for October 4th, October 11th and October 18th.
Executive Session:
MINUTES OF SELECTBOARD MEETING
SEPTEMBER 19, 2005
PAGE 6
Doug Robertson made a motion to enter into executive session for personnel matters.
Doug Robertson made a motion to come out of Executive Session at 9 PM, Marie Kilbride seconded the motion. The Board meeting then reconvened on a 4-0 voice vote.
Doug Robertson made a motion to hire Robin Rousseau for the Assistant Public Works position with an evaluation after a three-month probationary period. Larry Dupont seconded the motion, which was unanimously approved on a voice vote.
Doug Robertson made a motion to increase Kevin Daignault’s hourly rate by $1.00. Larry Dupont seconded the motion which was unanimously approved on a voice vote (4-0).
Doug Robertson made a motion to adjourn at 9:10 PM, Larry Dupont seconded the motion and the meeting adjourned.
Respectfully submitted
DRAFT
MINUTES OF MEETING
NORTH HERO SELECTBOARD
SEPTEMBER 6, 2005
ATTENDEES:
Larry Dupont Bob Greenough Marie Kilbride
Doug Robertson Kevin Daignault Ruth Miller
ABSENT:
Jeff Potvin
INVITED GUESTS:
Ruth Wallman John LaBarge Jim Brangan
Brian Welsh Marta Merrick Ethan Pearson
Skip Dorwaldt (for Tracy Giroux)
GUESTS:
See attached listing
Call Meeting to Order:
Doug Robertson called the meeting to order at 6:30 PM.
Bob Greenough made a motion to change the order of the agenda to allow participants to present their agenda items and leave rather than have to wait for their scheduled timeframe. Marie Kilbride seconded the motion, which was unanimously approved on a voice vote (4-0).
Ruth Wallman, et al – Scenic Byway Designation:
Ruth Wallman, Executive Director, Lake Champlain Islands Chamber of Commerce, John LaBarge, Director of Policy and Planning, Vermont Agency of Transportation and Jim Brangan, Cultural Heritage and Recreation Coordinator, Lake Champlain Basin Program outlined what a scenic byway is, what the benefits of this designation are, what the steps are to the designation and what the next steps are for the Town of North Hero. A document outlining the plan for Grand Isle County was distributed. Ruth indicated they will be visiting all the towns in Grand Isle County presenting the same plan and she will submit a sample resolution form for the Selectboard’s review prior to the next meeting, where this designation will appear on the agenda for approval.
Marta Merrick, Ethan Pearson – Parks & Recreation budget & bid procedures:
Doug Robertson reminded that at a prior meeting of the Selectboard a discussion occurred relating to Camp Ingalls and rules and regulations pertaining to the usage thereof. Ethan Pearson advised the issues of hours of operation, duration of events, use of alcohol, noise levels and the use of fireworks at functions are all being reviewed by the Committee and a formal recommendation will be forthcoming.
MINUTES OF SELECTBOARD MEETING
SEPTEMBER 6, 2005
PAGE 2
Doug also reminded other issues of concern pertain to the Parks & Recreation budget and bid procedures, in that the Committee has gone over budget in previous years. He indicated the way to rectify this happening in the future is for the Committee to draw up a projected capital plan for the future, so the Committee will know what is anticipated when compiling future budgets. He reminded that when any department overspends, other departments, including the general fund, have to make up any difference. He also reminded that any project costing over $500 needs to go out to bid.
Brian Welsh – VT Emergency Operations Plan 2005:
The text of the VT Emergency Operations Plan 2005 was distributed to the Selectboard at their August 1, 2005 meeting. Brian pointed out the last page needs to be signed by a representative of the Selectboard indicating it has been adopted as a guide to emergency planning operations. He stressed the document is a work in progress and has been updated since its initial distribution on August 1st. He also stressed the need to have such a plan in place particularly since the recent events involving the New Orleans area. Doug Robertson urged the acceptance of the document even though it is a work in progress. He felt that each department in Town should receive a copy to be informed as to what is to be done in case there is an emergency. He called for a motion to have the Selectboard adopt the document as a guide to emergency planning and operations. Larry Dupont made the motion and Bob Greenough seconded it. On a voice vote the motion was unanimously approved (4-0) and the document was signed.
Skip Dorwaldt (for Tracy Giroux) – North Hero Historical Society:
Before proceeding with this agenda item, Bob Greenough reviewed the history of actions taken since 1999 pertaining to the Town Hall/Office situation. A discussion then ensued regarding the timeframe of events as they unfolded bringing the Selectboard where they are at the current time.
Skip Dorwaldt then read into the record a letter (copy attached) from the North Hero Historical Society dated August 22, 2005, which states the Society would be willing to step forward to begin a plan for the restoration and return of the North Hero Community Hall to public service.
Town Office petition:
Doug Robertson then read the petition addressed to the Selectboard, Town of North Hero, which reads as follows: “Article 1: Shall general obligation bonds of the Town of North Hero be issued in an amount not to exceed $650,000 for the purpose of constructing a new municipal office building on the site of the present Community Hall? This will require removing the existing structure from the site, purchasing an appropriate vault for storage of Town records, and constructing a new municipal office building on site, all at a total estimated cost of $650,000.” The petition was delivered to the Town Clerk on September 1st, 2005 and contains 181 signatures.
MINUTES OF SELECTBOARD MEETING
SEPTEMBER 6, 2005
PAGE 3
Walter Page then spoke on behalf of the petitioners outlining what has occurred to bring the petition into existence and the impact the Town Hall/Office situation has had on the citizens of the Town of North Hero. He advised the petition has been very carefully written in conjunction with the Secretary of State and because of the unusual nature of the petition, the Town Clerk was asked to verify the legality of the document. The petition calls for an expeditious warning of the article and Walt asked the Selectboard to direct the Town Clerk to prepare a warning for a special town meeting as the petition clearly expresses the wishes of the majority of the community and it’s time to move on.
He then referenced and distributed Title 24, VSA 1755, which references submission to voters (copy attached).
Doug Robertson then called for a motion to accept the petition and Marie Kilbride so moved, Larry Dupont placed a second.
After a lengthy discussion, Walt Page reminded the petition has to be acted upon at this meeting by the Selectboard, that it needs to go forward by State statute. There being no further discussion or comments, Doug Robertson called for a vote to accept the petition. On a voice vote the petition was unanimously accepted (4-0).
Minutes of August 15, 2005:
Larry Dupont made a motion to approve the minutes of August 15, 2005 and Bob Greenough seconded the motion. There being no discussion, the minutes were unanimously approved on a voice vote (4-0).
Bills/Budget:
The warrant and attached bills were circulated for signatures.
Bob Greenough advised that informational meetings pertaining to the budget need to be scheduled and suggested the following Mondays: 11/14/05, 12/19/05, 1/16/06 and 3/6/06, all to start at 6:30 PM.
Public Works Foreman:
Kevin Daignault informed that the riprap job on Lakeview Drive needs to be completed prior to 10/15/05. Doug Robertson advised that last year a grant was received to do the riprap job on Lakeview Drive and the job was awarded to a local contractor, but the work has not been completed as specified. A deadline does exist of 10/15/05 to get it done. Kevin suggested and Doug has agreed to make it a Town project to hire out labor and equipment and buy the necessary rock for the job to make sure it gets done right this time. He did advise the Town will be reimbursed for everything but approximately $200.00 for doing it in house. He then sought approval of the Selectboard to proceed with the project as outlined. Larry made a motion to proceed as outlined and Bob
MINUTES OF SELECTBOARD MEETING
SEPTEMBER 6, 2005
PAGE 4
Greenough seconded the motion. On a voice vote this was unanimously approved (4-0) and Kevin was advised to proceed with the project as soon as possible.
Kevin then advised that Allstate Paving will be paving Pelot’s Point Road the week of the 12th of September. He also advised that the mower is back from John Deere and is now mounted correctly. He indicated a discussion was held with John Deere pertaining to the charges for the correction of the mount. They did agree to reduce the bill by $200, but it still leaves $427 as due and payable.
Doug Robertson advised that another grant was started to identify all the culverts in Town by location and condition. Part of the grant process is to come up with a capital budget for replacement of the structures that are failing. The inventory has been done with a total of 14 culverts that are failing and need to be replaced. It has been estimated the cost will be about $2500.00 per year split between 2006-2007 and by passing the capital budget item request, it means that figure will be implemented in the budget specifically for culvert replacement. Doug then asked the Selectboard to sign a capital budget culvert replacement form, which will then be put in the file, so that when the budget is compiled for 2006-07, the $2500 will be included.
Bob Greenough then questioned if any applications had been received for the Public Works Assistant and Ruth Miller advised that two applications were received and their driving history will be checked out by Marketplace Insurance as soon as the two applicants provide their driver’s license numbers. Doug Robertson and Larry Dupont asked to be informed as soon as the histories are received.
Water-Lakeview Drive water line extension:
Joe Poquette brought up the issue of not being allowed to cut trees on Lakeview Drive for the completion of the water line and Doug Robertson reminded that the Town of North Hero does not allow open cutting of trees and in so doing would set a precedent, even though it is expressly done to benefit the Town. Larry Dupont reminded it is to benefit the community in that an 8-inch water transmission line will be installed. After further discussion, Larry Dupont made a motion to allow the Water Board to cut trees along Lakeview Drive for installation an 8-inch main public water line, which will benefit the entire community. Marie Kilbride seconded the motion, which was unanimously approved on a voice vote (4-0).
Larry Dupont then advised that the line of credit (bond anticipation note) the Water Department now has with the Chittenden Bank is up for renewal at the current time and it recommended it be extended on a short term basis to December 1st. It was anticipated the bond would be in place and monies received prior to this time so as to pay off the line of credit balance of $145,636.16, which includes $5,208.57 in interest due on 09/02/05. Larry then made a motion that the Selectboard sign the bond anticipation note in
MINUTES OF SELECTBOARD MEETING
SEPTEMBER 6, 2005
PAGE 5
the amount of $145,636.16. Marie Kilbride seconded the motion which was unanimously approved on a voice vote (4-0).
J. Martin Excavating – Uniform Municipal Excess Weight Permit:
Doug Robertson advised that an Excess Weight Permit has been submitted by Jim Martin and called for a motion to approve. Larry Dupont made a motion to approve the permit and Bob Greenough seconded the motion which was unanimously approved on a voice vote (4-0) and Co-Chair Doug Robertson signed the document.
Vermont Municipal Bond Bank Refunding:
Doug Robertson advised the bond for the Vermont Municipal Bond Bank has been refinanced saving the Town of North Hero $13,652.00. He then called for a motion to approve by signatures the refunding of the bond. Bob Greenough made the motion and Larry Dupont seconded the motion. The refunding was unanimously approved on a voice vote (4-0).
Correspondence:
Doug Robertson advised that a letter was received from Mike Burke at Krebs & Lansing regarding South End Road bank erosion with proposed measures to divert water away from the top of the banks. The estimated cost totals $40,000+, which includes guardrails.
A computer summary from July-August of 2005 has been received from David Dewyea, North Hero’s computer consultant, and is on file in the Town Clerk’s office if anyone wishes to review it.
Correspondence has also be