North Hero Water Dept Minutes Archive

NORTH HERO WATER DEPARTMENT
MEETING MINUTES
ARCHIVE

Present: Water Board: Terry Schaefer, Joe Poquette, Jack Miller Note: absent - Rob Cunningham and Larry Dupont away on holiday.
Secretary: Jo-Ann Tier Water Plant Operator: Jeff Gratton
CALL MEET1G TO ORDER
Meeting was called to order by Chair, Terry Schaefer at 7:16 P.M.
Note: meeting was delayed in starting due to only 2 members being present. Jack Miller was delayed in attendance due to his checking a water concern at the Ann Dehner’s property (03-01-21).
ADJUSTMENT OF AGENDA
Under Board Discussion - Summer Water Users
- Dirty Water
- Curtis Property Under Reports Jeff Gratton ... Flushing
APPROVAL OF MINUTES FOR MARCH 27, 2007
Terry Schaefer referenced page 6— line number 15 should read as follows: cost of the new reservoir would be 50% our cost and 50% their cost.
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Monday. April 23, 2007
Jack Miller made a motion that the minutes of March 27, 2007 be accepted as read with the above noted change. This motion was seconded by Joe Poquette.. hearing no further discussion.. minutes were accepted as read.
BOARD DISCUSSION
• Update Alburgh Fire District #2
Distributed to each Water Board Commissioner was the fax received from Phelps Engineering, Inc. Middlebury, Vermont
-Page 1: South Alburgh Fire District No.2 Meeting with North Hero Water Board Revisions to Interlocal Agreement - notes taken by L. Phelps - number 1 to
12.
-Page 2: South Alburgh Fire District No. 2 Meeting with North Hero Water Board - number 1 to 8
Board felt these notes received were a re-hash of what we have. Alburgh phoned saying that they would not be attending this meeting as they were waiting the return of the McLathcys, therefore, no news from Alburgh at this time.
It was noted that they said they could go ahead with their 40 customers and start a system. Terry Schafer had asked them if this would be acceptable to the State? Aus. yes.
Discussion took place with the necessity for the contact with the landowner
on the corner of Bridge Road (as you make the corner to proceed east on
Bridge Road)
Jack Mifier will look into who owns this land on the “beach side”.
Future Agenda Item.
Noted was that we are still at the discussion of 37,000 per day... going the 72,000 per day would start into a ifiter design.
Dirty Water
The location of complaints for dirty water throughout the
community was noted and discussed.
Discussion...
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Monday. April 23, 2007
could it of been a by-product.... etc.
flushing was discussed.. doing south-end first... etc. .having someone at the plant during the process
Summer Water Users
Turn on/turn off = a better program has to be worked on collectively The importance of the communication with the Town Clerk at all times was discussed.
Reviewing said list with Kevin, etc. was discussed.
The commission asked that that Jeff work with Jo-Ann to come up with a form that could be included in the next water billing that would ask the summer users for information.. i.e. map tax number... is an “agent” involved with the turning off (name/phoned number to be indicated) do they turning on/off their own water, reminder when water is turned on by the Town, etc.
It was also noted that the “New Service Connection Form” should have an area for a map tax number to be written in if it does not exist with the form being now used.
Curtis Property
Aerial photo was reviewed....
Sub-division discussed...
A four (4) inch line tie-in was briefly discussed.
Water provided to Holiday Point was discussed.
Noted.. was at Curtis Lane = water was not put in with water department
specifications.
Terry Schaefer will meet with Eileen Mitchell about the Curtis
Lane water line and the possibility of a water extension to Holiday Point,
etc.
REPORTS
Jeff Gratton
Report mailed to all Water Board Commissioners with the
agenda for this meeting.
Said report covered information:
.water production for February 2007 about 1.7 million
gallons.
.plant Turbidity .THM and HAA
.flow meter has been ordered and should be in 4 to 6 weeks.
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Monday, April 23, 2007
.Dwayne will install it when it arrives.
.location of the phosphate feed to be injected has been changed and the testing wifi now be done at the plant.
.water being turned on to the summer camps.
Commission asked Jeff Gratton to place information in The Islander that the water flushing will be starting with dates ,etc. Commission asked that it be put in the week of April 3O.
Town Clerk, Ruth Mifier
Copy of the delinquent water account as of this date — distributed.
Individual accounts will occur just prior to the 2007-2008 bills being
mailed out. Shut-offs of some services will probably occur.
Water System Capitalization CD had a principal balance of $86,163.36 as of April 13th and an interest deposit of $370.92 for the 32-day period ending April lS’ at a rate of $4.90%.
The Water ERU CD had a principal balance of $179,222.42 and interest of $771.52 which was re-invested for 32-days at 4.90% to mature on May 15th•
Between the two CDs, we collected $1,142.44 in interest for the 32-day period.
Note: Memorandum to the Water Commission attached to the minutes. This memorandum is dated: April 23, 2007.
BOARD ACTION
Bills For Payment
Jack Miller made a motion that check warrant for April 23, 2007
in the amount of $85,097.04 be paid. This motion was seconded by
Joe Poquette... hearing no further discussion... this motion as carried
3-0.
Noted on warrant was payment approval for the following:
Check Number: 12192 UPS Pump return $60.90
Check Number: 12199 Conference $40.00
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Monday, April 23, 2007 CORRESPONDENCE/SHARING
Update from Town Clerk on the request for “New Service Connections” Memorandum from Town Clerk indicated that a Guy Kirchhoff has paid his connection fee and submitted completed form. Said copy were placed in the mailbox of Jeff Gratton’s in the Town Office.
Commission asked Jack Miller to remind Ruth Miller that they have requested a copy of all New Service Connection Request so that they can review — connection fee paid - type of user — water size line size — location, etc. It was noted the reason for this request was for minute documentation, etc. Question was asked does this “New Service Connection Request Form” have a line for MAP TAX NUMBER.
Letter dated: April 18, 2007 re: Eastside Hoidin, LLC The letter requesting an “ability to provide water service” for Eastside holding was read.
Said letter did not indicate a map tax number.... Discussion...
Jack Miller made a motion that this letter not be acted upon until the Town has the tax number for this letter of request. This was seconded by Joe Poquette.. hearing no further discussion this motion was carried...motion was carried 3-0.
EXECUTIVE SESSION - if needed
Executive Session not needed this evening.
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AGENDA BUILDING May Meeting
Report Jeff Gratton draft insert for Water Payment mailing
Board Discussion Bridge Road — beach side owner —
Jack Miller
Curtis Property... Terry Schaefer
Board Action.... New Service Connection Form (map
Tax Number included)
Correspondence/Sharing... Update ..Ability to Provide Water Service Eastside Holding.
ADJOURNMENT
Jack Miller made a motion that the meeting be adjourned.., this motion was seconded by Joe Poquette.. hearing no further discussion... this motion was carried 3-0.
Respectfully Sub i ed,
.pA,
Jo-4lin Tier
C: Water Board Commission Terry/Joe/Jack[RoblLarry
Board of Select
Town Clerk
File
Note: A copy of the Guy Kirchhoff New Service Connection request attached to minutes of the Commission.
April 23, 2007... 1 tape for meeting — with only one side being used.
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North Hero Water Board
Tuesday, March 27, 2007
at North Hero School... 6:30 P.M.
In Attendance
Water Board: Terry Schaefer, Joe Poquette, Rob Cunningham
Absent: Jack Miller — on holiday
Larry Dupont
Board Secretary: Jo-Ann Tier
Guest: Lance Phelps, John Kiernan, Paul Hansen and Cheryl Dunn
Call Meeting To Order
Meeting was called to order by the Chair, Terry Schaefer at 8:22 P.M.
Chair Terry Schaefer ask that the minutes reflect the following:
An informal discussion took place with the Alburgh Fire District # 2 with no agreements taken. It was just a business meeting
with Lance Phelps, John Kiernan, Paul Hansen and Cheryl Dunn with no formal action being taken.
Adjustment of Agenda
• Board Action information mailed to the Commission prior to the Board Meeting for review and action
purchased manual
training and events
review future message to be sent to all water users
quotation from John Cuccio re: Flexim instruments
• Correspondence/Sharing: memo from Selectboard re: Town Hall
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Approval of Minutes for March 12, 2007
Rob Cunningham made a motion that the minutes of March 12, 2007 be approved as read. This motion was seconded by Joe Poquette. Hearing no further discussion .. motion was carried 3-0.
Board Discussion
Update AlburghINH Water Connection — J. Miller Discussion — it was noted that Jack was going to touch base with Paul Shaw on the corner of Bridge Road.. home directly across from Lorraine Dubuque’s home. After talking with the Alburgh folks — the land that is really in question is on the west side of Bridge Road — just as you make the corner heading east.
Jack will be asked by Terry Schaefer to do some research using the Town map as the tool.. to see who owns this property in question.... Future Agenda Item
Update from Mike Burke — Private lines/easements It was noted that Mike Burke is in hopes of taking aerial shots of the Curtis Road area... Private lines/easements continues to be an agenda item.
Alburgh Fire District # 2
Note: informal minutes attached to these minutes taken.... Only two (2) water commissioners could be present at the
beginning of this meeting
REPORTS
List of dead-in lines
Not available by Jeff Gratton at this meeting - Future
Agenda Item.
Town Clerk, Ruth Miller
Delinquent Water Payments (March 20tI) will be presented at an upcoming meeting... Future Agenda
Item
BOARD ACTION
Bills for Payment
Discussion to reimburse Robin Rousseau for purchasing
“The Small Water Systems Manual” = $48.00 took place.
Information received from Jeff Gratton was reviewed.
Rob Cunningham made a motion to approve the Check Warrant Report.. Dated: March 26, 2007 in the amount of $1,987.56 and to add $48.00 for reimbursement to Robin Rousseau.. warrant now totaling = $2,035.56.
This motion was carried by Joe Poquette... hearing no further discussion this motion was carried 3-0.
Water Quality Report — North Hero Water System Data mailed out was reviewed
Commission noted that Larry Dupont’s name is to be added under North Hero Water Board (left upper corner of page 1) Board gave a “go” for the Water Quality Report to be submitted with the first water user bills being sent out from the Town Clerk’s Office for the year 2007.
Compliments were extended to Jeff Gratton for a job well done.
The Small Water Systems Manual
Information was shared that Robin Rousseau had personally bought this manual in the amount of $48.00.
Action taken under check warrant report for this reimbursement for Robin Rousseau.
Green Mountain Water Environment Association Trainina/Events
Discussion:
Rob Cunningham made a motion to approve the training events...
GMWEA Spring Meeting May 10th $40.00 for Jeff Gratton
Small Systems Certification Course April 23- maybe for
Robin
=Annual Conference April 26th for Jeff Gratton
Waterworks Math Review April 27I for Robin Rousseau =Small Systems Certification Exam Review April 30th Robin
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This motion was seconded by Joe Poquette.. hearing no further discussion... this motion was carried 3-0.
Quotation (Joe Cuccio) FLEXI1’1 Instruments
Discussion
Rob Cunningham made a motion for approval of the quotation for the FLEXIM instruments in the amount of $4,911.00 and that the and that the down-loader in the amount of $570.00 is not be a part of this purchase that instead after consulting with Dwayne Cormier — Energy Innovations — for the purchase of a laptop not to exceed the amount of $1,200.00. This motion was seconded by Joe Poquette... hearing no further discussion., this motion was carried 3-0.
CORRESPONDENCE/SHARING
Update from Town Clerk on the request for “New Service Connections”
No new service connections from the Town Clerk at this March 27, 2007 meeting
Memo from North Hero Board of Select
Said memo was referenced by Chair Terry Schafer. Memo referenced input from the Water Board re; Town Hall
Note: Said memo was not give the secretary to be a part of the minutes.... Future agenda item
EXECUTIVE SESSION -II? NEEDED
Joe Poquette made a motion to recess the meeting and to go in to Executive Session at 8:35 P.M. to review the Draft Water Sale Agreement with South Alburgh Fire District #2. This motion was seconded by Rob Cunningham.. hearing no further discussion... this motion was carried
Rob Cunningham made a motion to come out of Executive Session
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and to reconvene the meeting with no action being taken.... This motion was seconded by Joe Poquette... hearing no further discussion this motion was carried 3-0.
AGENDA BUILDING
April 23, 2007 next scheduled meeting
Notes: Rob Cuimingham will be away for family holiday
Reports:
Jeff Gratton ... update on Training/Events
update on the FLEXIM QUOTATION
and laptop discuss with D. Cormier.
Town Clerk:
Ruth Miller.... Delinquent Water Payments
New Water Connection Applications
Alburgh Fire District #2 Draft Agreement
ADJOIJRNMENT
Joe Poquette made a motion to adjourn the meeting.. this motion was seconded by Rob Cunningham... hearing no further action this motion was carried... 3 —0.
Respectfully Submitted,

Jo-tin Tier
C: Water Commission: Terry/Joe/Rob/Jack/Larry
Town Clerk, Ruth Miller
Jeff Gratton
File
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Notes taken prior to the start of the North Hero Water Board Meeting on March 27, 2007 due to only two (2) North Hero Water Board Commissioners being able to be present starting at 6:30 P.M. This was an informal discussion with the Alburgh Fire District # 2.
The following were in attendance at this informal meeting:
Rob Cunningham
Terry Schafer
Joe Poquette 6:55 P.M.
=Page 2 the paragraph which referenced the $4.75 per 1000 gallon unit was discussed in length .. background information supporting the sale at $4.75 as asked and discussed.
= Unexpected upgrade — capacity over 600
= at what point wifi the new ifiter be needed — after 100 customers?
= will the State require level of water pressure in the Fire District’s System?
= cost of the new filter 50% our cost 50% their cost?
= location of a storage tank... North Hero needs a tank at the south-end
= high points continue to be a concern - with July 4th referenced.
= numbers and language should be tighten up for protection for everyone.
= cost per ERU for Alburgh could be estimated around $1,250.00.
= a partnership — based on usage.. gallons of water the same for NHlAburgh? Discussed.
=the Alburgh system wifi be metered
=$4.75 being set for the first year... with a balancing act being important from that point...
Mike Burke to review the draft with the new ifiter at the cost to Alburgh cost of construction could be less than originally expected for Alburgh due to construction work being at a low at this time.
it was noted at this time that as of yet it is to be determined who owns the North Hero property that is on the west side the road.. just prior to making the corner going east on Bridge Road
Agreement is that John Kiernan and Mike Burke should get together and
come forward with another draft to be reviewed by both Boards.
It is the hope to have this done review at the April 2007 Water Board
Meeting.
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North Hero Water Board Meeting
Monday, March 12, 3007
at North Hero School 6:30 P.M.
In Attendance: Water Commission: Terry Schaefer, Joe Poquette
Rob Cunningham, Jack Miller
Absent: Larry Dupont
Secretary/Clerk: Jo-Ann Tier
Guest: None this evening Call Meeting to Order
Meeting was called to order by Terry Schaefer at 7:02 P.M.
Adjustment of Agenda
Board Action - Annual Water Board Re-organization of Board
Board Discussion — parcel 05-01-13-14 (Weaver/Quintin)
Board Discussion — 11-1-54-, 11-1-55.2 (Paya 2 lot subdivision)
Agenda Building — Meeting with Alburg Fire District
Board Action - Approval of bills
for payment
Annual Water Board Re-organization of Board
Joe Poquette shared with the Board that at the Selectboard Meeting
dated, Saturday, March 10, 2007 = the North Hero Selectboard re-appointed the following Water Board: Jack Miller and Rob Cunningham.
CHAIR
Joe Poquette made a motion that Terry Schafer represent the North
Hero Water Board as Chair... this motion was seconded by Jack Miller..
hearing no further discussion.. this motion was carried.
SECRETARY/CLERK
Joe Poquette made a motion that Jo-Ann Tier continue as the Water
Board Secretary/Clerk., this motion was seconded by Rob Cunningham..
hearing no further discussion., this motion was carried.
Approval of Minutes for January 22, 2007
Jack Miller made a motion that the minutes of January 22,2007 be accepted as read. This motion was seconded by Rob Cunningham.. hearing no further discussion.. motion was carried 40.
Board Discussion
• AlburghJNH Water Connection... Jack Mifier Jack reported that he spoke with Mr. Tim Shaw at 615 Bridge Road...
Discussion
It was agreed that Jack should also have conversation with Mr. Paul Shaw at 580 Bridge Road. Jack will report back to the Board at the March 26 meeting.
• Private lines/easement... Jeff Gratton/Joe Poquette Page 1 of 2... “North Hero Water Line Information” was distributed by Joe Poquette. Discussion... pressure reducing valves.., who is responsible.. Board agreed that it should be made clear that we do not take care of anything from the curb stops out.. i.e. pressure reducing valves, etc.
Board was asked to review list and to give input to any questions. Conversation continued to have Mike Burke review said information along with his preparing a letter that would indicate that the Water Board has the right to shut water off for testing, the Water Board does not take care of anything from the curb stops out... i.e. pressure valves, etc. Discussion of “private lines/easements to be placed as a future agenda item.
• Curb stop at 07. 03.02
Discussion.
A motion was made by Jack Mifier and seconded by
Joe Poquette that a letter be sent to Mr. and Mrs. Robert Prive.
Said letfçr should reference that a new service connection is
needçd... with a deadline line of October 01, 2007.
A copy of the letter to Mr. and Mrs. Prive should be mailed to
Mr. Bob Camp.
The Board also agreed that Mr. Bob Camp should be sent a letter indicating that he currently has 3 ERU (s) and that once this new service connection was made, he would be reduced to two (2) ERU (s).
Jack Miller shared information that the Planning Commission is considering adding to the “Certificate of Compliance” Form... a municipal water supply section.
Parcel 05-01-13-14 Weaver/puintin
The total amount due on this account to the Town of North Hero was discussed.. .Board questioned the interest that appeared for 03/20/05.
It was noted that Town Clerk, Ruth Miller, has conversed with Donald Quintin recently.. Town Clerk will keep Board updated with the information that she receives Future Agenda Item.
2 Lot subdivision (Paya) 11-1-54, 11-1-55.2
Letter dated: March 03, 2007 and received by Town Clerk on
March 06, 2007 from Doug McGill (ESPC) asking for an “ability to
provide water service”.
Jack Miller made a motion seconded by Rob Cunningham that a letter be sent to Doug McGill informing him that there is an adequate municipal water supply... hearing no further discussion.. this motion was carried.
Alburgh Fire District #2
It was noted that representatives were unable to make this meeting due to a previous meeting commitment.
Memo To: North Hero Water Board... Dated: February 07, 2007 from Mike Burke re: Revised Draft Water Sales Agreement with South Alburg Fire District #2.
Discussion did not take place because not all North Hero Water Board had received a copy of the revised draft.
Jo-Ann Tier was instructed to photo copy said draft and forward to members of the Board who had yet to E&eive their copy.
It was agie&l to have another March meeting... scheduled for Monday, March 26th starting at 6:30 p.m. at the North Hero School.
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REPORTS
Jeff Gratton
The February/March Water System Report was mailed to the
Water Board Commission when they received their agenda for
the March 12, 2007 meeting.
Training — update was given by Jeff Gratton TJIM and HAA was discussed Scada System was updated by Jeff
The changing of the location of the phosphate feed to be injected before the wet well was referenced. Location helping to protect the concrete walls and the high lift pumps — eliminating the need for testing in the distribution system daily because it would be done at the plant.
The Summary of flow meter data... was distributed and discussed. Difference between Danfose (filter meter) and NE3 and the difference between present NEA meters was discussed.
At the request of the Water Board Commission, Jeff Gratton, was instructed, to seek bids for a flow meter for the plant... Future Agenda Item.
Dead-in lines
Jeff stated he has been working on a list of “dead-in lines”., he does not have it with him this evening. He wifi bring to the next meeting
Water Testing
Question was raised as to how soon wifi it no longer be necessary for
Mr. Rousseau to do the water testing....
Discussion once a review is taken for the coverage at the
Water Plant = this expense wifi not be necessary.
Update on training at the Water Plant was reviewed by Jeff Gratton.
Board will be requesting a meeting with the Board of Select to review
various procedures, etc.
South Hero Water Plant
Jeff was instructed to be in touch with Guy Winch and Kevin at the South Hero Water Plant to see what they have and they in turn will visit our plant... discussion can center around testing, temperatures, water flow, peak time, reservoirs, etc.
Town Clerk, Ruth Miller

Memo to Town Clerk— dated: December 02, 2006 was returned with action
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